On-line bookkeeping is a new concept for most people. We've tried to answer the most frequently asked questions here. If you have a question that is not answered in our FAQ, please email us your question.

Q. What is “outsourced,” online bookkeeping?

A. TAISHA ASSOCIATES uses the power of the Internet to provide our clients with online bookkeeping services. The technical term for this service is an ASP or Application Service Provider. An ASP allows companies like yours to rent accounting software that is updated and maintained by the service provider. By using the services of an ASP, your company will experience the convenience of 24/7 access to information on a secure network server, anywhere there is an Internet connection.

Q. Why outsource my bookkeeping and controllership functions?

A. Let a professional do a professional’s job. Read about the four-legged stool. If you are like most owners/managers, you take full pride in the services or products your company provides. You want to focus your time and energy on business strategy and goals. Outsourcing the bookkeeping function to a dedicated, highly skilled professional services firm allows you to do exactly that. By outsourcing your bookkeeping to TAISHA ASSOCIATES, you'll save valuable time in your day, reduce operating costs, and gain peace of mind.

Q. How can outsourced, online bookkeeping help me manage my business?

A. By outsourcing your bookkeeping position(s), your company will no longer have to endure the hiring process and lose value time and money training bookkeepers. Or, if you have been doing the bookkeeping yourself, you can finally free up your time to focus on things more important to you and your business. You’ll be able to make informed decisions based on more than just your cash balance at the bank.

Outsourced online bookkeeping gives your company accurate financial data so you can determine what customers and/or products are the most successful. You can concentrate more time on the more profitable aspects of your company. This capability allows a business owner to become truly savvy in investing energy and resources in the right places. The door is left open for you to do the tasks that are most important to your company’s well being. Using,our online bookkeeping services you gain resources for your business to draw on that had been unavailable to you. You maintain full, round-the-clock control of and access to your information, while TAISHA ASSOCIATES performs all of your bookkeeping tasks and updates your accounting records. Truly the best of both worlds.

Q. Won’t I lose control if the books are done by an outside service?

A. The short answer: No. You will actually now have more control since you will have improved financials at your fingertips and have more time and money to plan instead of simply reacting to business events. The accounting solution we are offering includes all the built-in  internal controls and procedures found in world-class accounting departments, your accounting information and data will be better controlled and managed than it is currently.  In addition, regardless of where the data processing is physically being performed, your data and management reports will always be accessible to you via remote access.  And, chances are, our state-of-the-art data center is considerably more secure and reliable than your existing LAN and servers.

Q. How will I obtain access to my accounting material?

A. TAISHA ASSOCIATES is its own Application Service Provider (ASP) which  host your bookkeeping software and data file. At any time from any Internet accessible computer you can use your password to access your accounting records. They are always up to date and always accurate. This is the same procedure and technology your bank use to access and process information. It is secure and it is dependable with 100% back-up running in real time.

Q. Who owns my data?

A. With a hosted ASP like that used at TAISHA ASSOCIATES, you own your data files and you are able to download them back to your local computer if you decide to discontinue the service.
To contrast, with Internet accounting packages such as Net Ledger or QuickBooks® for the Web you do not own your data. If you decide to disconnect, you will need to have hard copy printouts of your information. These would then need to be re-keyed into the new software you choose.

Q:      How safe is my data?
A:      These precautions include data encryption techniques, non disclosure agreements,
and restricted access to personal information for instance, no ability to download, print, scan, or copy client financial data).  We have assured that our third party service providers have taken the necessary precautions t secure your data.

Q. Who controls the money and makes the decisions?

A. You have 100% control of all monies and the decisions on how they are used or invested. You decide what individuals and which vendors get paid. We provide the data, but you approve all invoices for payment and sign all checks.

Q. Can other people access my data?

A. No one can have access to your data without your company’s express permission. Our ASP goes to extraordinary lengths when it comes to security measures. TAISHA ASSOCIATES can offer greater security than many companies would have if the software and hardware were located in-house. Your data is backed up on a real time basis to a secure offsite backup facility. Also, the facility’s power supply is hooked up to backup generators to protect against power failures. How many of us with computers in our offices have this type of system and security?

Security measures are taken to make sure that your information is protected. Each company’s data is password-protected. You create your own passwords, so no one (not even the ASP employees) can see or have access to your password. As your data travels over the Internet, it is protected by a technology called Secure Sockets Layer or SSL encryption. SSL ensures that your data makes it your location before it can be decoded. For added security, your company needs to make sure your browser supports 128-bit encryption. This level of encryption is the highest currently supported by consumer Web browsers. Be sure you are also using the latest version of your Web browser, as enhancements have probably been made since you last upgraded. (See Security.)

Q. What about security?

A. This is one of our favorite questions. Right now if you are like most of us, your accounting records are in an unlocked file cabinet or worse, sitting on someone’s desk. This is what we call bad security. TAISHA ASSOCIATES use the same level of encryption that  major banks,  use. You can be assured that you and only you are privy to your most important data.

Q. Do I have to leave my current accountant?

A. Of course not. We are offering to take away your bookkeeping headaches. Your current accountant will be grateful for accurate data that they can really use to help you build more wealth. But if you’d like, we would be glad to talk to you about providing taxaion, secretarial and business consultancy services. TAISHA ASSOCIATES is prepared to be a one-stop solution for all your accounting and  financial financial consultancy needs.

Q. Does my accountant have access to my books?

A. Only with your express permission! By allowing your accountant to access your data, your accountant can review or change your data files while you are also using the accounting software. This can be accomplished without you having to make a backup or having to stop using the system while your accountant is working on your data. You can continue with your work without any interruptions. No more running backup diskettes to your accountant. This alone adds up to a huge savings in time and money.

Q. What will it cost?

A. Actually less then what you’re spending now. First, we are most likely going to charge less than your current payroll for that staff person. Moreover, you will be able to save hiring and training costs. You will also no longer have to pay for rent, phone lines, or benefits. Best of all, you will NOT have to manage the bookkeeper. For a no-obligation price quote contact us. Click here to estimate your savings.

Q. How can TAISHA ASSOCIATES do BETTER work for less money?

A. We are experts. Bookkeeping is our only business. We assign duties to our staff best skilled to accomplish the task. We don't ask our staff to do work that they are under or over qualified to do. We have put into place appropriate controls to ensure accurate and timely processing of all accounting data. Finally, we have developed systems and procedures for our staff that all of our staff are familiar with. If for any reason your usual bookkeeper is unavailable, another one can step in and be immediately up-to-speed with your needs. This makes us far less vulnerable to employee turnover than with an in-house bookkeeper.

Q. Does TAISHA ASSOCIATES provide audit services?

A. Our services are comprehensive and can include all taxation, secretarial and business consultancy services.
However, TAISHA ASSOCIATES does not perform audits, reviews, and compilations or provide opinions on your financial statements. We consider ourselves to be an extension of your company and work on your behalf to provide assistance to you and your outside auditors, should an audit be required.

Q:      Do you sign non-disclosure agreements?
A:      Yes all employees who will handle your account will sign non-disclosure, non-
           compete agreements with specific reference to your account.

Q. How do I find out more?

A. Contact us. We welcome the opportunity to speak with you, answer all your questions, and work out all the details of how OSI Business Services can help you. If it looks like we have the right solution, then try our service and start feeling better about the numbers in your business.